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Volunteer
Reimbursement

All requests must be supported by receipts or invoices and submitted within 30 days of the incurred expense. 

Requests will be reviewed and resolved in approximately two weeks, with checks coming from the bank in an additional 7 - 10 business days.

Reimbursement Instructions

1. Do not combine. When shopping, ask for a separate transaction/receipt for the items for the school. Keep personal items off this receipt.

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  • If you shop online, please take a screen shot or download a copy of your confirmation email from the vendor/supplier.

    • If you used the BSCO Amazon account, please complete a reimbursement request even though we do not need to mail you a check.

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2. Ensure the image of your receipt(s) is clear, includes all items purchased, and the total.

 

  • Our site can accept 'image' and 'document' files for upload.

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3. Double check your math. If the amount requested and the amount submitted DO NOT MATCH, your request may be declined and you may be asked to re-submit.

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4. Please submit requests for one committee/event per form.

 

5. You can submit a max of 5 receipts per form. If you have more than 5 receipts, please submit additional forms.

 

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By following the above instructions, you make it possible for us to clear requests more quickly. Your help is appreciated!

BSCO is not able to honor requests for everything.
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  • We cannot reimburse receipts that are more than six-months old.

  • We cannot reimburse for un-receipted items.

  • We cannot reimburse for items volunteers used from around their homes that they already had (e.g. printer paper/toner, office supplies, household goods, etc).

  • We cannot reimburse for personal skills/experience/billable hours - your time is a donation.

  • We cannot reimburse for donations made to other non-profit organizations.

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  • Items purchased without committee-lead approval for an event/committee are subject to review and may not be eligible for reimbursement.

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Please double-check the need for a purchase with your committee/event lead if you are unsure.

If you have any additional questions, please contact treasurer@bonnyslopebsco.org

Volunteer Reimbursement Request Form

  • Please enter all relevant information carefully; double-check your math.

  • All requests must be accompanied by a receipt. 

  • Please submit requests for one committee/event per form.

  • Requests made with missing, incorrect, or incomplete information will be returned, unpaid.

Today's date
Committee/Event
How many receipts do you have?
One
Two
Three
Four
Five

If you have more than five (5) receipts for a single committee/event, please submit a second reimbursement request.

By clicking on the ‘Submit’ button, I certify that:

1. All submitted expenses are BSCO-related, accurate and comply with BSCO reimbursement policies.

2. I have not received, nor will I receive, reimbursement from any other source(s) for the expenses claimed.

3. In the event of over-payment, I assume responsibility for repaying BSCO in-full for those expenses.

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