BSCO Board Meeting Snapshot & Treasurer’s Report: May 6, 2019


In an effort to maintain transparency between the BSCO Board and the BSE community, a monthly snapshot will be published of the various topics discussed at the Board's monthly meetings.  These are not official minutes or a detailed description, but rather a window into the discussion and voting results of the Board.

May Meeting-- 5/6/2018

During the May meeting, the board prepared for the final community meeting of the school year, which includes a vote of both the 2019-20 BSCO budget and the BSCO board slate.   2019-20 slated candidate for President, Taylor Kash, was also in attendance.

President, Ashish Gupta, reviewed the preliminary dates to remember for the upcoming school year.  New for the coming year are 2 dates tagged for family events in order to expand on the success of the family movie nights held in the school gymnasium.  The board firmed plans to repeat August playdates, on Mondays, 8/12, 8/19 and 8/26. These informal events provide young incoming students an opportunity to get acquainted with a new school and give new family members an opportunity to connect and ask questions.  Before this year comes to a close, the board approved another teacher grant, which will support purchase of the new OBOB titles for the 4th grade classroom libraries. For the 2nd grade teacher grant request for headsets, the board will look at allocating the remaining technology budget towards headsets.  

Ellen Rothery, VP of Fundraising, shared impressive results from this year's auction event.  While miscellaneous expenses and payments are still being tallied, the net fundraising result is taking shape and exceeding $30k, which well exceeds the $25k budgeted.  This amount does not include matching contributions from various corporations. Given the success of both JAT and auction, the board agreed with the proposal to cancel this year's "Bridge the Gap".  Looking ahead to next year's BSCO fundraising, an auction with both silent and live auction elements is planned. This format is reflected in the 2019-20 budget, which shows a net fundraising goal of $45k and larger $30k budgeted expense.  While a chairperson is still needed, Ellen confirmed the active 5-year contract in place with Greater Giving and the tagged event date of Saturday, April 18, 2020.

Director of Committees, Katie Kammer, reported on the progress with filling open committee lead positions.  Opportunities exist for OBOB, Monster Mash and Carnival chairs. Because of the need to kick off planning, identifying leads for Monster Mash is particularly critical.  Planning is progressing well for the school carnival on May 31st.

Stephanie Wilson and Michelle Mulholland, Directors of Volunteers, are preparing for the final classroom parties of the year.  Weather permitting, moving the parties outdoors is a popular tradition. After priority is given to the 5th grade events, the various outdoor spaces are made available to other grades/classes.  Volunteers are welcome and appreciated at these end of the year events. Similar to last year, the BSE community is invited to provide field day volunteer support at our neighbor school, Barnes Elementary.  This year's event is Friday, Jun 14th, and 2 2-hr shifts are available.

Thanks to the ongoing efforts of Josh Resch, Director of Communications, five emergency water storage barrels are now secured, filled and treated to keep for the next 4 years.  The remaining 5 barrels are also on site. Instructions for cycling the stored water will be integrated into the board member handbook. Josh also shared his plans to enable Livestream for the final community meeting of the year on May 21st.  

The community is invited to view the current financials here.