Introducing BSCO’s 2019-20 Budget

BSCO’s Spring Community Meeting is scheduled for Tuesday, May 21st at 7pm in the BSE Library. Included in the meeting agenda will be the approval of the 2019-20 budget, shown [here], with detailed descriptions for each category [here]. This final draft is being presented for community review prior to the meeting.  

Next year’s budget includes changes in both income and committee expenses. All adjustments from last year’s budget are noted in blue in the far right side column.  


You will notice our expenses for the upcoming year match our income. A couple of items that impact these numbers:

  1. We anticipate moving back to a full live Auction format for next year, which will result in higher income.

  2. We’ve significantly increased our expectation from matching funds to reflect a continued focus by our parents to maximize their contributions and having their employers match when possible.

  3. We allocate our budget into many individual categories. Under spending in each category and generous fundraising add up over time. This additional funding ends up in our reserves, which we intentionally spend down via ‘Carry Over Funds Reduction’.

Overall, we do not anticipate these changes negatively impacting BSCO’s cash flow. This approach will allow us to actively manage our savings while still maintaining a reasonable and prudent reserve total for 2020-21.  It also ensures that current donations are spent on current students.


Significant changes to the budget include:

  • Educational Support (increased from $12,000 to $18,000): This category was called PYP & Science Enrichment. This is overseen by an assigned staff member at BSE who works with teachers at every grade. Increased to allow the teachers to adopt additional learning tools within the classrooms as part of their effort to incorporate technology into their curriculum (robotics, coding/programming, circuitry etc).

  • STEM in Residence (increased from $6,000 to $10,000): We continue to build and equip our makerspace at Bonny Slope to include a variety of devices. The wish list includes Lego Wedo, Cubetto, Makey Makey, Sphero, Bloxels, Osmo, Dash & Dots, Lego wall etc. Also included is instruction time to teach grades 3-5 how to code (we contracted Saturday Academy last year).

  • Teacher Grants (increased from $3,000 to $6,000):  BSCO’s grant program is designed to encourage & facilitate new approaches to curriculum objectives. Increased to reflect the increase in grant requests BSCO now receives.

  • Mature Grants (increased from $2,300 to $3,600): If a teacher grant is approved for two consecutive years, a successful program may be considered a Mature Grant budget item. Mature Grants do not need to be re-approved annually. We’re adding OBOB books for 4th grade and Reader’s Notebooks for 5th grade.

  • Field Trip (increased from $3,000 to $5,000): increased to reflect higher transportation costs. Each grade aims to take at least 1 field trip per year.

  • Science School (decreased from $10,800 to $8,500): Reflects reduced costs since this is no longer an overnight activity.

  • Student Body Fund/Food Pantry (increased from $4,000 to a combined total of $4,500): added a Food Pantry category to help fund backpacks being sent home with a weekend supply of nutritious food for children when school lunch and breakfast is unavailable.

  • Family Fridays/Movie Nights (increased from $250 to $750): To celebrate the gym projector made possible by BSCO, we started holding an annual movie night. There’s a desire to hold this popular event more often. Check the Dates to Remember calendar for when these are scheduled.

  • Visiting Author (increased from $3,000 to $3,500): This program pays for published children’s authors that present to our students. Increasing this budget allows BSCO to continue providing well-known authors and purchase signed copies of books for each classroom.

  • Walk to School (increased from $0 to $500): Funding will pay for a healthy snack (last year we provided apples and pears) for each student, and entertainment.


The budget includes the intentional spend-down of a portion of BSCO reserves.  The carry-over funds reduction includes seven items, totaling $39,000:

  • Library Grant ($5,000). This line item will help refresh the titles in our library that’s now 11 years old, including expanding our collection of books that focus on international mindedness.

  • Free Monster Mash admission- October 2019 ($3,000). Same as last year.

  • Free Carnival admission- June 2020 (reduced from $5,000 to $4,500). Reflects actual costs incurred.

  • Technology ($15,000). Funds the purchase of Chromebooks (to replace the ones that are broken), Headphones, iPad stands, technology items within the classrooms etc.. This will supplement the annual Technology budget line item.

  • Emergency Preparedness ($2,000). This line item funds the purchase of classroom and school safety equipment, including supplies for classroom emergency buckets, first aid kits etc. Reduced by $1,000 since we’ve already purchased a shed that holds ten 55-gallon water barrels in 2018-19.

  • Capital Improvements ($7,000) Funds a new fence for our pre-school that would provide the children their own space, and general updates around the school. Increased by $4,000 due to the cost of the fence.

  • Student Body Paper Fund ($2,500).  BSCO provides two reams of paper per student, eliminating this item from the school supply lists. Reducing by $500, based on 2018-19 actual paper costs.

These items were chosen in collaboration between your BSCO Board and BSE’s Administration & Staff.

2019-20 Budget.png

NOTE: We won’t know the extent of the anticipated BSD budget cuts until after we’ve approved this budget. Consequently we may have to re-allocate spending next school year.

In addition to approving next year’s budget, we will also vote in next year’s Board.   As a reminder, all parents at BSE are voting members of BSCO. Please attend!

Any questions or concerns regarding this budget can be directed to Ashish Gupta (   

Please join us for this final community meeting on Tuesday, May 21st in the BSE Library at 7pm.