BSCO Board Meeting Snapshot & Treasurer’s Report: April 8, 2019


In an effort to maintain transparency between the BSCO Board and the BSE community, a monthly snapshot will be published of the various topics discussed at the Board's monthly meetings.  These are not official minutes or a detailed description, but rather a window into the discussion and voting results of the Board

April Meeting-- 4/8/2019

Cruising into the final months of the school year, the board spent time preparing for the 2019/20 school year.  This includes drafting the budget, discussing the calendar, identifying committee lead needs and preparing for board leadership transitions.  Feedback and plans were shared from the community listening sessions held early in the month.

Ellen Rothery, VP of Fundraising, shared some of the final details coming together for this year's auction on April 14th at Top Golf.  To date, 132 tickets have been sold. Some additional sales are expected after final email reminders go out this week and an invite goes out to incoming kindergarten families at the Kindergarten Round up on Wednesday.  Over 85 teacher experiences (for all K-4 students) have already been purchased. One of the biggest and most exciting new features for this year's event is online bidding enabled via mobile devices. Auction attendees will be able to set auto-bid thresholds and see real time bidding from their device.  In order to help community members get acquainted with the interface, the live auction site will be emailed to ticketed attendees in advance of Sunday evening's event. In addition to an amazing collection of grade-level art pieces, there are over 70 packages for bid and a extensive dine and dash offering where you can't lose.  Auction attendees will also be able to sign up for any of the always popular, new and returning adult sign-up parties. This year's event will spotlight fundraising for BSE's STEM enrichment programs. These donations are 100% tax deductible and progress to the $5k goal will be visible throughout the event.

Ashish Gupta, President, reported on the drafted 2019-20 budget, which will go up for community vote during the final BSCO community meeting on May 21st.  The various student enrichment, programs and events supported by the current budget are expected to appear on next year's budget. Community feedback from the recent listening sessions was supportive of the extensive list of committees supported by BSCO dollars and led by our community members.  There is a proposal to increase the budget for teacher grants, which are dollars getting spent and going straight to classroom support needs, student field trips and other enrichment items. Although the impact of BSD budget cuts won't be known until the end of the year, the BSCO board has proactively reached out to Janet and staff for funding ideas and needs.

Director of Volunteers, Stephanie Wilson and Michelle Mulholland, are preparing for the last classroom parties of the year.  Because classes have traditionally enjoyed using outdoor space for the final party of the year, the different fields and undercover areas have to be reserved and shared across the different grades.  The carnival is also quickly approaching and more information will be coming to the BSCO bulletin board soon. Once again and in collaboration with Mr. Vaughn, the Community Outreach committee is looking to give volunteer support to this year's Barnes Elementary JAT/Field day event in May.  Looking ahead to next year, there are a number of opportunities for those in the community looking to contribute in a very meaningful way, including several committee lead and co-lead positions. BSCO's extensive list of committees support a number of programs which set BSE apart from other schools, but they do need help from the community.

The 2019-20 BSCO board slate is taking shape.  Aside from Member at Large, there are candidates for all positions currently filled by individuals who will transition off the board after serving 2 years.  The full slate will be voted on at the May community meeting and communicated in advance.

Josh Resch, Director of Communications, has made steady progress on the permanent installation of BSE's water barrels.  The lockable shed which was purchased to store the 5 barrels will need to be elevated off the pavement in order to avoid build up of run off.  This is expected to be the final step before the barrels are filled, treated and stored.