BSCO Community Meeting Minutes - Jan 2018


BSCO Community Meeting
Date:  1.31.2018
Location:  BSE Library

ATTENDANCE:  Ashish Gupta, Kaitlyn Watz, Jessica Osika, Ali Montelongo, Jenna Dornblaser, Kelly Kinzer, Josh Resch, Rehana Malik, Jacob Whitehead, Frances Kang, Jennifer Oordt, Bitsy Parks, Mara da Silva, Julie Gupta, Heather Vonk, Doug Bergmann, Elise Cronkrite, Ellen Rothery, Rebecca Sutton-Kanyako, Holly VanderPloeg, Elia Freedman, Andrea Steyskal, Karen Rasor-Cohen, Colleen Ellingson, Sara Peters, Hannah Donohue, Lauren McCabe, Maureen Louie

CALL TO ORDER:  7:02pm

Approved 9/26/17 meeting minutes

Meeting Presentation: Click here


  • Preschool starts Monday, 2/5.  Only 3-5 openings remain.

  • All staff has been trained on new initiative, "Culture of Care".  Specific focus areas, including growth mindset and zones of emotional regulation, were described.  The zones of regulation provide common school-wide language for regulating emotions and supporting students with getting back to a calmer state of mind.

  • Beginning with '17-'18 school year, the district moved to semester grading --> 2 report cards per year.  With 2 conferences and 2 report cards, there are 4 formal opportunities for parent communication.  Additionally, students should come home each Friday with assessment of what needs improving.  Student progress reported on the report card continues to be assessed against end of year goals and standards.  This methodology is consistent across BSD but can be confusing for parents.  New to the report card is an indication of student absences.  

  • Jennifer Oordt, PYP coordinator, requested feedback from the community stakeholders on PYP, as she prepares BSE for annual IB report.  The IB PYP is designed to develop internationally minded students who are able to demonstrate the 10 attributes of a learner profile.  More information on PYP in the community slides.  Survey was distributed via IPADs on hand at the meeting.  In addition to the survey, Jennifer is looking for any community members who can commit to 2 focus groups this spring and an interview with IB in the fall.  Contact Jennifer directly.

President’s Report, Ashish Gupta

  • Ashish shared mid-year progress to 2017-18 focus areas of 1) Building Connections through Volunteering, 2) Smarter Giving and 3) Growing STEM opportunities.

    • BSE reached its 1000th registered volunteer in MVP.  There is evidence of new parents, leading and contributing in numerous committees and events.  The auction, which is the largest annual fundraiser, has a new chair and committee.  Community member, Lauren McCabe, has graciously taken on this leadership role.

    • Corporate matching dollars is already at $8.5k vs. goal of $6.5k.  Volunteer hours (over 600 hours) have been matched as well, amounting to $6k

    • STEM in residence, science school for 5th graders, science night (inclusive event with vendors/demos)

  • Teacher grants and funds report

    • Summary of mature grants was shared (e.g. 5th grade Newbery books, ~$1k)

    • Teacher funds - $6k out of allocated $14k is claimed

    • BSCO funds also being used for projects around the school (e.g, newly painted paw prints on sidewalk in front of school, newly painted four square lines on playground)

  • Mazama’s Science School - Many thanks to the outstanding pancake breakfast chairs/committee/volunteers/attendees? Over $5k raised (gross).

  • Parent Ed Night:  3rd one for the year is Mar 6th in BSE Library, 7-8:30pm

    • Dr. Allan Cordova, “Executive Functioning and the Pre-middle school transition”

  • 2018-19 Board Applications

    • Directors of Volunteers and Director of Committees are open roles for the 2018-19 school year.

    • Those interested should look out for applications, due sometime in April

  • Auction Fundraising/Budget

    • Many of the instruments, which aids the BSE music program, are reaching 10+ years.  Instrument replacement costs are under consideration for raised auction dollars.

    • As the school reaches its 10yr mark, other budget ideas are under review, such as A/V or TV in gym, playground equipment, emergency preparedness

  • Classroom Projector Update

    • Elia (and Jacob Whitehead) invested valuable time throughout the fall to fine tune the projector setup in Basham/Trailer classrooms.  Apple TVs were also hooked up to allow wireless projection from student ipads.  With the results of the trial set up looking good, orders for 19 projectors and 26 Apple TVs were submitted so that installation in all of the classrooms can proceed.  Includes PYP and music rooms.  Expected to spend 19k v. 25k budget, thanks to some well negotiated pricing.

  • Next community meeting, Tue, May 22

Vice President of Fundraising Report, Ellen Rothery

  • Pancake Breakfast - raised over 5k, thank you Megan and Leigh.  Zero procurement costs!

  • Bobcat Soiree & Auction - Tickets go on sale 2/22.  The committee outlined multiple ways to contribute including leads on businesses who would like to be a sponsor or donate, donations of vacation homes or tickets and party hosting.  Mar 3 - deadline for sponsorship;  Mar 15 - deadline for donations;  Apr 1 - deadline for party hosting.  Committee has also tried to recognize the valuable community feedback (78 survey responses) and take proactive steps to adjust this year's event.

    • 2018 auction is a celebration of 10 years (simpler event with no costume-driven theme)

    • Trying to hold ticket price to $50

    • Continuing to provide beer/wine.  Adding vegetarian entrée option.

    • Extending silent auction time, reducing length of live auction

Director of Committees Report, Holly VanderPloeg

  • Upcoming:  

    • Artist in Residence  - Sarah Ferguson from Young Audiences to will lead hands-on instruction of paper and paint collage techniques.  5th graders are creating piece for permanent installation in the school entrance.

    • OBOB - 24 4th/5th grade teams currently participating in "battles".  BSE championship battle scheduled for 2/12.

    • Science Night, Friday, 3/16 6-8pm - Opportunity for all students to share their experiments and engineering designs as well as an opportunity for entire community to see presentations and demonstrations of several local scientists and organizations.  A makerspace has also been arranged.

  • Ongoing:  Bobcat Trail Club, Geo Club, Art Lit, Community Garden, Staff Appreciation

Directors of Volunteers Report, Jenna Dornblaser & DeDe Osborne

  • Thank you to Classroom Coordinators for ongoing support of all classroom volunteer needs

  • Winter class parties in Dec were a success.  2nd of 3 rounds of parties is Valentine’s Day celebrations on Wed, Feb 14th.

  • If you have personal items left in the volunteer room, please do pick up items in order to help keep the room clean and avoid lost items.

Director of Communications, Josh Resch  (

  • Josh shared the multiple channels of BSCO news/information.  Bi-weekly newsletters, Website/Calendar, Facebook, Instagram

Treasurer’s Report,  Melissa Gatchell (Ashish covering)

  • Spending to date is in line with 17-18 forecast.  Specifics can be found in the community slides as well as treasurers report.


No new business