BSCO Board Meeting Snapshot & Treasurer’s Report: January 15, 2018

In an effort to boost transparency between the BSCO Board and the BSE community, a monthly snapshot will be published of the various topics discussed at the Board's monthly meetings.  These are not official minutes or a detailed description, but rather a window into the discussion and voting results of the Board.

January Meeting-- 1/15/2018

On Monday, January 15th, the board gathered for their first meeting since winter break and to prepare for the 2nd of 3 community meetings on Wednesday, January 31st. Josh Resch, Kelly Kinzer and DeDe Osborne were unable to attend.  

After the favorable community vote on the incremental science school budget in November, the finer details are getting worked out for 5th graders' upcoming experience at Mazamas.  Chaperones are identified and scheduled to be trained on 2/1.  And, there is another pancake breakfast in the books.  With the help of dedicated committee leads and many volunteers, this year's class of 5th graders greeted, seated and served many families, community members and guests at Saturday's pancake breakfast.  

Despite what seems like a slow implementation, good progress continues on refining the new classroom projector set-up in Basham's and Traller's classrooms and successfully integrating the Apple TVs and speakers.  Refining and finalizing the optimal set-up will ensure large scale procurement and projector roll-out to all classrooms goes smoothly and quickly.  Other community dollars at work include this year's upcoming Artist in Residence program, which will feature local artist, Sarah Ferguson, who specializes in murals.  In sessions beginning late February up to spring break, Sarah will lead and facilitate each classroom through hands-on instruction/workshop, covering color mixing and different ways of applying paint and creating texture.  The board is excited that this year's program will also include a finished mural, which is designed and created by our 5th grade students and permanently installed in the entry of the school.  The mural is expected to incorporate the school year's theme of "Making Connections".

Outside of sustaining the many enriching school programs, the upcoming auction fundraiser prompted a brainstorm of school projects which would require 2018-19 budget.  And, because of the long lead time for getting FIPs (Facility Improvement Plans) approved by BSD, the request form is best submitted well in advance.  Ashish Gupta, President, shared several ideas.  One idea which resonated with many involves Clare Bourquein and Chris Massey’s music program, which offers every BSE student an opportunity to learn and practice music.  Many instruments near the need for replacement after 10 years of use and new speaker and lighting would improve acoustics and spectator viewing during the many gymnasium performances.

On the playground, the cart of games, sports balls, and equipment is showing normal wear and tear.  The board discussed the possibility of a teacher grant to replace the tired equipment.  Proactive measures are being taken to ensure students avoid the play structure when moisture causes slick/unsafe surfaces.  There was an open dialogue about possible pressure washing or grip tape, and how the school district handles the maintenance of such issues.

Holly VanderPloeg, Director of Committees, reported on accomplishments and progress of a number of committees in full swing, inclusive of after-school programs, OBOB, community garden, AIR and Science Night.  Information about the upcoming Science Night on Friday, March 16th was distributed via Friday folders mid January.  In addition to the invitation for all BSE students to design and share his/her experiment or engineering design, a number of STEM vendors are lined up to attract the entire community for an evening of science inquiry and fun.

Ellen Rothery, VP of Fundraising, shared the extensive planning underway for the 2018 auction event, which will be themed around a celebration of the BSE community in its 10th year.  The planning committee has secured over $10k in sponsorship to date and is well into outreach to past donors and connecting with potential new ones.  Help/leads are always welcome in this area. If you own a local business or know someone that does and interested in sponsoring our auction, please contact us! Also looking for auction sign-up party hosts.  We have lots of ideas if you’re considering hosting a party but aren’t quite sure where to start!  Class auction art will be featured again in the live auction and class leads are selecting art ideas and getting organized.

Treasurer, Melissa Gatchell, reviewed the budget, YTD spending and current/projected reserves.  The community is invited to view the current financials here.