BSCO Board Meeting Snapshot: May 15, 2017

In an effort to boost transparency between the BSCO Board and the BSE community, a monthly snapshot will be published of the various topics discussed at the Board's monthly meetings.  These are not official minutes or a detailed description, but rather a window into the discussion and voting results of the Board.

May Meeting-- 5/15/2017

The BSCO Board finalized both the revised bylaws and the 2017-18 budget, both of which will be up for public vote at the 5/23 community meeting.  Brian Rothery was unable to attend.

The Board reviewed the bylaw draft and agreed to two final revisions -- the restoration of the Member-at-Large position and a clarification to the reimbursement policy.  The separate bylaw committee had previously agreed to both changes.  The draft is now considered final and will be presented to the community.  This draft has since been made public, along with a detailed explanation of the final changes via an all-school email.

The classroom projector project will move forward this summer.  Replacing and improving the image quality has become a tedious and tenuous endeavor, with many aspects to consider, including price, location of projectors, avoiding a lengthy Facility Improvement Plan (FIP), specs of projector, whether to upgrade to HDMI cable, BSE’s wireless capacity and many other options.  The Board agreed to add $25,000 into next year’s Carry Over Reduction, hoping to replace at least 15 failing projectors.  Elia Freedman, BSCO Tech Advisor, will finalize a projector set-up and wireless device and beta test in a classroom next fall, to ensure that all systems are successful prior to purchasing the remainder of devices.

The 2017-18 budget was also finalized.  Significant changes from this year’s budget include a $1000 line item for Cultural Enrichment and $8000 to bring in a STEM in Residence.  Technology is also greatly reduced due to BSD’s recent purchase of devices.  Auction’s net total didn’t change, but the expense and gross income were reduced by $5000.  The Carry-Over Reduction items will again include free admission to Monster Mash & Carnival, a TBD online math subscription, the fund for the classroom projectors, and a Student Body Paper Fund, in which BSCO will purchase two reams of paper per student (eliminating these items from our school supply lists).  The Board is using the Carry-Over Reduction items to help actively manage our savings and ensure all of money fundraised this year is spent in a timely manner.  

Hannah Donohue, President, reported that the GYM projector project finally has a scheduled start date this July.  After a year of patience and planning, it appears this project is actually happening this summer.  The Dates to Remember are continuing to come together as BSD recently sent over conference dates.  The balance of the PYP Training line item, which funded science specialist Tonia Anderson’s work with teaching teams, will be used on professional development materials for each classroom.

BSCO’s treasurer’s YTD report looks on track. Nothing is significantly over budget.

Director of Committees, Holly Vanderploeg, shared that parents can register their kids online for Carnival to provide them a better estimated headcount. The fifth grade service project has been finalized and communicated to that grade.  Clothes Closet is around the corner on 6/7, Yearbook is looking for committee pictures and Bobcat Trail will run until 6/15.

The Board reviewed the various committee lead openings for next year.  Current openings include Auction and Carnival.


The Board reviewed two teacher grant applications.  The Reader’s Notebook application, submitted by Leslie Crannell, was approved.  This will provide 130 reader’s notebooks to the fifth grade next school year.  With just one month of school left, the Board opted to spend the remainder of the fund on this item ($900).

The second application, Ride and Learn, was submitted by Aliyah Taylor and requested four “ride and work” bikes that generate electricity, one for each fourth grade classroom next year.  These would be used as part of their Sharing the Planet unit tied to harnessing energy.  At $2500 each, the total requested was $10,000.  The Board opted to decline this grant at this time, mainly due to the close proximity to our community meeting next week.  Historically, the Board has given 30 days notice of non-budgeted expenditures over $1500.  (Note:  our revised bylaws require 10 days notice for any non-budgeted expenditure over $1000.)  Ms. Taylor and her team are welcome to request these items again in early September, which would allow for more community communication prior to a vote at the Fall community meeting.


The Board approved two budget requests.  The first, submitted by Hannah Donohue, was $145 for a 100 piece bingo set, to be taken from Miscellaneous.  These could be used by party coordinators, BSE teachers and administrators (during birthday lunches or on freezing winter days), and at any BSCO event.

The second approved  budget request was for a hanging magnet system, submitted by fifth grade activities lead, Kim Kennedy.  The request totaled $110 and would provide components of the clik-clik magnet hanging system, which would allow BSCO to more easily hang decorations from both the ceiling and outside pillars (anything metal).  This will be taken from Committee Discretionary.