BSCO Board Meeting Snapshot & Treasurer’s Report: September 19, 2016

In an effort to boost transparency between the BSCO Board and the BSE community, a monthly snapshot will be published of the various topics discussed at the Board's monthly meetings.  These are not official minutes or a detailed description, but rather a window into the discussion and voting results of the Board.

September Meeting-- 9/19/2016
This month’s meeting was short and sweet as the Board prepares for the Community meeting on 9/27.  Matt Hire, Member at Large, and Ava Palmquist, VP of Fundraising, were unable to attend.  

Hannah Donohue, President, received an update from Jacob Whitehead regarding the wall-mounted projector (funded in this year’s budget). While it has moved up on the lengthy list of District Facility Improvement Plans (FIPs), it still has not received a project manager, even though the exact same vendor and work has already been done at other Beaverton schools.  The FIP List district-wide is reported to be over 120 projects long.  Hannah hopes to have a more specific report from BSD officials for Tuesday’s meeting.

After much consideration, the Board has decided to begin the process of revising BSCO’s bylaws and Board Handbook and will communicate this intent at the Community meeting.  It will be a year-long process, with hopefully a draft by January’s Community Meeting and a final vote in May.  The current bylaws and Handbook are outdated and grant an uncomfortable amount of power to the Board.  The overall goal is to tighten up the internal controls and lay out reasonable and more specific restrictions on fiscal expenditures.

Jog-a-thon is rolling, with over $9,000k pledged (this number has increased since the time of this meeting).  The push continues to promote participation.  Elia Freedman, Secretary, shared that our BSCO newsletter went out on 9/16 after a minor IT issue with Renee’s computer.   

Brian Rothery, Treasurer, gave his treasurer’s report.  BSCO’s fiscal year begins July 1, and this report details any check that went out after that deadline (and includes several reimbursements from events that took place last school year). Outdoor School will be considerably less this year, as the fifth grade will only be gone two nights and the new camp is much closer (saving on gas).  The parent contribution has been reduced to $40 (down from $70 last year) to compensate for this change.  The percentage of parent contribution to total student cost remains the same. Financials are available to review here.

The new mVP system, mandated by BSD this year to all schools, has proven tricky, with many parents confused as to how to update preferences.  Jenna Dornblaser and DeDe Osborne, Directors of Volunteers, will do their best to alleviate confusion at the Volunteer Orientations.  Nearly 700 people have been background checked through the new system.  All classrooms have class coordinators, but only five have a party coordinator.

Holly VanderPloeg, Director of Committees, shared that the first BSCO Lead Meeting was a success, with a great showing of leads and both Janet Maza and Ali Montelongo sitting in.  The volunteer room and storage continue to be an issue, as that room continues to be a dumping ground.  We were able to find volunteers to take on the Walk to School Day, but are still searching for someone to take on the rest of BEST’s activities.

There were no fiscal requests or teacher grants to review at this meeting.