BSCO Board Seeks New Officers for 2019-20, Applications due Apr 5

Greetings amazing BSE community.  The BSCO Board is looking to fill several leadership positions for the 2019-20 BSCO Board, as officers roll off their term.

While every position is up for re-election, the confirmed openings are as follows:

  • President

  • Vice President

  • Secretary

  • Treasurer

  • Director of Communications

  • Member at Large

While board members are encouraged to serve two years in a position, all positions are elected on an annual basis.  As restricted in our bylaws, no member can serve more than two consecutive years in a position. Given the large number of board members transitioning out of their role this year, the board is considering having a current board member stay one additional year in a different role in order to equal out the number of transitions each year.  The chart below outlines the responsibilities of each role.

If you are interested in the long-term vision and general attitude, atmosphere and culture of our parent organization, serving on BSCO’s board allows for an incredible amount of input.  Specifically, serving on the board allows you to:

  • Approve/deny all teacher grants

  • Approve/deny budget requests under $1,000

  • Direct input into writing BSCO’s annual budget

  • Direct input into special projects that exceed the annual budget

  • Direct input into scheduling BSCO’s Dates to Remember

  • Contribution to the overall goals of the Board – such as this year’s goals of building the volunteer pipeline, smarter giving and increased STEM oriented programs

The time commitment varies between positions, but the minimum requirements are:

  • Monthly Board meetings (averaging about 2 hrs each)

  • Three community meetings

  • Setting-up/picking-up at one Parent Education night per year

  • Participation in at least one August playdate or Back to School Night to meet new and returning families

All positions can be done by a working parent.  The bulk of all the positions (aside from the meetings) takes place online or via email.  Additionally, several of the current members rolling off this Board will still be parents at BSE next year, allowing for an ease of transition where new members can have veteran support to answer questions.

If you are interested in serving on the Board, please complete the online BSCO Board Application Form no later than Friday, April 5, 2019.  The 2019-20 ballot slate will be voted on during the final community meeting on Tuesday, May 21.  If you have any questions, please email Ashish Gupta, BSCO President, or this year’s nominating committee lead, Andrea Steyskal or any of the current board members.

POSITION & OFFICIAL DUTIES

PRESIDENT

  • Preside at all BSCO community meetings and at all BSCO Board meetings.  The president shall be an informal member of all committees.
  • Prepare and distribute the agenda for BSCO community meetings
  • Act as a liaison between BSCO and the Principal of BSE, with at least one private meeting annually.  The President serves as the representative for BSCO to the Administration of BSE.
  • Ensure representation of BSCO at all regular meetings of the District parent group officers’ meetings.
  • Monitor BSCO funds with the Treasurer to ensure appropriate transactions

VICE PRESIDENT

  • Perform duties of the President in his/her absence
  • Act as a liaison between the fundraising committee leads and the Board
  • Ensure proper acknowledgements to all sponsors

SECRETARY

  • Keep accurate record of official business transacted at each Board meeting and community meetings
  • Have on-hand at each meeting a copy of the Bylaws, minutes of previous meetings and a list of the committees and their chairs
  • Post the recorded meeting minutes for each community meeting within 2 weeks of the meeting date
  • File the annual report with the Oregon Secretary of State.  Renew yearly insurance coverage.
  • Oversee the election and ensure that each election is conducted in a fair manner.  Create the ballot used by BSCO to vote for officers

TREASURER

  • Receive all monies of BSCO, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approved budget
  • Present a financial statement at every Board and community meeting
  • Responsible for ensuring the filing of annual reports to the Internal Revenue Service
  • Maintain financial and audit records

DIRECTOR OF COMMUNICATIONs

  • Responsible for the BSCO website, updating current information and managing, soliciting and publishing content including blog posts
  • Administer email accounts assigned to BSCO Board members and Committee Leads
  • Serve as administrator of all official BSCO social media
  • Act as liaison with the BSE administration and front office for all community communication needs

MEMBER-AT-LARGE

  • Serve in a supportive role to the duties of the President and Board of Directors
  • Organize and/or provide support for any Board projects that further the mission of BSCO, based on the needs of the current year.  Examples include, but are not limited to community surveys, facility improvement projects and additional community outreach.
  • Remains vacant until all the other Director offices are filled.

Online applications can be found at:

http://www.bonnyslopebsco.org/bsco-board-application

DUE APRIL 5, 2019