BSCO Board Meeting Snapshot & Treasurer’s Report:  August 29, 2018

In an effort to maintain transparency between the BSCO Board and the BSE community, a monthly snapshot will be published of the various topics discussed at the Board's monthly meetings.  These are not official minutes or a detailed description, but rather a window into the discussion and voting results of the Board.

August Meeting-- 8/29/2018

With summer memories in the books, the board reunited on 8/29 to kick off business for the new school year.  Given the upcoming curriculum night on 9/6 and the Labor day holiday weekend, the board elected to meet on the first Wednesday after school start.  All board members were present.

President, Ashish Gupta, opened with a reminder and discussion of last year's goals, including volunteer pipeline, smarter giving and STEM opportunities.  There are some amazing results in these areas - over $20k in matching dollar income for '17-'18 (aka, free money), an ongoing impressive list of committees/programs/events led by our own generous and creative community volunteers and a new STEM in residence program which delivered coding instruction to BSE grades, K-5.  While the results are excellent, the board agreed that the goals are still relevant in the coming school year and more opportunities in these areas exist. Ashish also helped to firm plans toward our school's emergency preparedness efforts, which was an approved spend down item in the 2018-19 budget. With Janet's input, there is a location identified in the building to store 5 55-gallon drums of water.  Each classroom will also get new jugs of water.

Directors of Volunteers, Michelle Mulholland and Stephanie Wilson, welcomed many new and existing community members at the Welcome back coffee which commenced after the bell on the first day of school.  There are an impressive number of new BSE families with not only entering kindergarten students but also students in all grades. Volunteer orientation (2 sessions) is scheduled for 9/11 at 8:30am in the cafeteria and 6pm in the library.  All community members are invited to get the run down what you need to know to play a role at school. There is already great support from the community with nearly all the volunteers already identified for each of the 24 classroom coordinator roles.  Classroom coordinators serve as the liaisons between teachers and the community on any help needed or volunteer opportunities for the classroom. Social media and curriculum night will be used to identify individuals for the few remaining classrooms.

Ellen Rothery, VP of Fundraising, shared plans underway for BSCO's first fundraiser of the year, Jog-a-Thon (JAT).  This year's event leads will carry forward last year's theme and format, "Around the World". Each class is assigned a different country, signifying the many countries represented by BSE's student population.  Because of the earlier school start date, there are 1-2 extra weeks to prepare for the 10/5 event and get student donation pages set up. JAT is the largest expected fundraiser for this school year due to the alternate format and lower expected income planned for this year’s auction.  Although the immediate focus is JAT, there is steady progress on auction 2019 with a date and venue secured. The many fun adult/family auction parties from the 2018 event certainly made our summer highlights lists and there are few more parties the community has to look forward to this month.  A popular form of fundraising and community building, these adult/family parties are expected to still be part of the 2019 event.

Katie Kammer, Director of Committees, will kick off her first monthly committee leads meeting on Sep 10.  She also extended an invitation to all committee leads and board for an informal meet and greet at Erin's Wine Cellar on Wed, Sep 12th, 7-9pm.  Aside from JAT planning, Geo Club, Walk to School day and BSE student directory are programs to be on the look out for this month.

Melissa Gatchell, Treasurer, briefed the board on the approved 2018-19 budget.  Carry over funds already supported the purchase of 60 new iPads and covers, all available for use from the start of the new school year.