May 22, 2018 Community Meeting Minutes

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BSCO Community Meeting
Date:  5.22.2018
Location:  BSE Library

ATTENDANCE:  Ashish Gupta, Jenna Dornblaser, Kelly Kinzer, Josh Resch, Melissa Gatchell, Ellen Rothery, Josh Resch, Julie Gupta, Jessica Canessa, Sara Peters, Brian Rea, Mara Da Silva, Nathan Traller, Holly VanderPloeg, Bitsy Parks, Hannah Donahue, Elia Friedman, Jacob Whitehead, Jessica Osika, Kaitlyn Watz, Janet Maza, Jennifer Oordt

CALL TO ORDER:  7:04pm

APPROVAL OF LAST MEETING'S MINUTES:

Approved 1/31/18 meeting minutes

PRINCIPAL’S REPORT, Janet Maza

  • Several great programs over the last few months - OBOB, Science night, Art Literacy.  The community has consistently offered its support in so many ways. As one 5th grade exhibition team studies social injustice in schools, the community has responded to a call to action from this project team and shown a willingness to share one of BSE's most valuable assets (its sizable community of volunteers) with a neighboring BSD school.  Every hour of volunteerism will help this school pull off a jog-a-thon/field day event on June 8th.
  • Staff Development - Staff has a unique opportunity to watch math instruction recently
  • Staff expressed gratitude for the all the special attention during Staff Appreciation - gorgeous flowers in the staff room, nutritious meal, relaxing couch/essential oils was well appreciated.  Huge Thank you from the staff!

BOARD MEMBER REPORTS
Vice President of Fundraising Report, Ellen Rothery

  • Bridge to gap is CANCELLED - amazing results from JAT and Auction make the 3rd fundraiser unnecessary.
  • Auction recap
    • Auction result is estimated at $55k+ net.  Amount does not include matching $ and income still pending some adult party sign-ups.  Open spots to select parties are still available - see auction site for more info.
    • For those donors at one of the many eligible companies can request matching contributions from their employer (any donation amount above market value are eligible)
    • Teacher parties were successful and fun!
    • Auction lead/committee help needed.  Board recognizes an annual live auction is not sustainable.  Change to format is expected and projected income for 2018-19 was lowered.  Top Golf event is a venue option being explored. This format could still support silent packages, art, adult/teacher parties - all of which bring in meaningful fundraising $.

Directors of Volunteers Report, Jenna Dornblaser

  • June 8 JAT/field day at Barnes Elem is an opportunity to give meaningful time/heart beyond BSE.  Those willing to commit 1 hr of volunteer time can contact Jenna.
  • BSE Field day, June 15th.  Help is needed and appreciated for this event, which is always a favorite with our students.  End of Year class parties over the last 3 days of school.
  • Thank you to 2017-18 party coordinators/classroom coordinators and all the volunteers!

Director of Committees Report, Holly VanderPloeg

  • A LOT is scheduled for last month of the school year
    • Carnival on 6/1 (celebrating the 10yr anniversary-->CUPCAKES), Adults required for bouncy houses (30 minutes)
    • 5th grade activities
    • Yearbooks available for $15 (delivered by last day of school)
    • Community garden committee is offering opportunities for families use irrigated beds over summer.  Contact Christine Hyatt
  • Ongoing
    • Art Lit - last artist
    • Bobcat trail - last day is 6/11.  Breakfast party on 6/14
    • Geo club - last check date 5/24 and recheck on 5/31
  • Thank you to all committees (over 50 committee leads) for a great year!
  • There remain a few committee lead gaps for 2018-19.  Specifically, Monster Mash, Auction, Yearbook. Given the timing of this event, finding leads for Monster Mash is very critical.  

Treasurer’s Report,  Melissa Gatchell

  • Reviewed Year to date numbers
  • Reviewed proposed 2018-19 budget (for community vote)
    • Most notable change is auction income (projecting 25k net, given new format without live)
    • Increase to committee discretionary
    • PYP, science enrichment, PYP training combined under one line item
    • Teacher fund increased to include allocation to aids
    • Science night, Author visits increased
    • Music fund added for replacement of aging instruments, performance lighting/audio
    • Capital improvement budget item added

President’s Report, Ashish Gupta

  • Thank you for Holly and Jenna for their countless hours, energy and contributions to community over the last 2 years.  Staff joined in recognizing their contributions.
  • Introduction of 2018-19 Board Slate and Motion to Vote (by secret ballot)
    • President, Ashish Gupta
    • Vice President, Ellen Rothery
    • Secretary, Andrea Steyskal
    • Treasurer, Melissa Gatchell
    • Director of Committees, Katie Kammer
    • Directors of Volunteers, Michelle Mulholland and Stephanie Wilson
    • Director of Communications, Josh Resch
    • Member at Large, Kelly Kinzer
  • Learnings from the listening sessions helped facilitate a number of recent teacher grant requests and approvals
    • Includes headphones (for kinder and 3rd), OBOB books (4th) and Cricket Sets (PE)
  • Technology
    • Installed projectors/apple tv allows for more mobility within the classroom.  Students can project from their IPads, and teachers can project as he/she moves throughout classroom.  With 2018-19 technology budget, the aged IPads are being replaced and each teacher will receive an Apple pencil which can mark up any image from a student ipad
  • 2017-18 Focus Areas Progress shared
  • STEM/Future idea
    • Ashish shared Maker space idea as well as photos of actual maker spaces implemented at 3 BSD elementary schools.  Spaces are equipped with supplies, computers and resources for students to create, model and build in an unstructured setting.  The implementations at neighboring schools were done on limited budget. The 2018-19 Science Enrichment budget would well afford a Maker Space at BSE.
  • Upcoming
    • August playdates scheduled for 3 Mondays in August, 8/6, 8/13 (4:30-6pm) and 8/20 (5-7pm).  Goal is to welcome new families, allow new students to get acquainted and provide an informal setting for questions/info before the school year begins.

NEW BUSINESS

Vote: 2018-19 Board slate, approved 21-0
Vote: 2018-19 Budget, approved 21-0

MEETING ADJOURNED:  8:01 pm