BSCO Board Meeting Snapshot & Treasurer’s Report: May 7, 2018

In an effort to boost transparency between the BSCO Board and the BSE community, a monthly snapshot will be published of the various topics discussed at the Board's monthly meetings.  These are not official minutes or a detailed description, but rather a window into the discussion and voting results of the Board.

May Meeting-- 5/7/2018

The May meeting was rescheduled to earlier in the month in order for the board to prepare for the final community meeting of the school year on 5/22, which includes a vote of both the 2018-19 BSCO budget and the BSCO board slate.  New slated candidates for Directors of Volunteers and Director of Committees were also in attendance.

President, Ashish Gupta, shared his learnings after presenting and connecting with the BSE staff in late April.  This meeting helped drive some movement on a variety of teacher grant proposals which hadn't yet been submitted. The $3k which was budgeted will now be allocated to a number of meaningful proposals, including headphones for both the kinder and 3rd grade teams, OBOB books and cricket sets for PE, all of which were approved by the board.  Even after approving several, there remains budget for additional requests that may still come in.

Ellen Rothery, VP of Fundraising, announced impressive results from this year's auction event.  While miscellaneous expenses and payments are still being tallied, the net fundraising result is taking shape and nearing $60k.  This amount does not include matching contributions from various corporations. Efforts and communications to ensure eligible auction attendees take advantage of their companies' matching programs were discussed.  Given the success of both JAT and auction, the board agreed with the proposal to cancel this year's "Bridge the Gap". While a chair still needs to be identified for next year, Ellen shared some exciting and creative ideas for what a simplified 2019 auction event could look like.  A simplified event translates into a reduced fundraising income, but would still bring the community together in a fun and significant way and reduce the annual burden on the event planning team. Despite the anticipated change to income, the 2018-19 cash flow is managed by intentionally spending down some of the reserves.  

Director of Committees, Holly VanderPloeg, reported on the progress with filling open committee lead positions.  Because of the need to kick off planning, identifying leads for Monster Mash is particularly critical. Once leads are identified, help from a broader group of community members should not be hard to come by for this popular and favorite fall event.  Planning is progressing well for the school carnival in June. This year's event features a celebration of BSE's 10 year "birthday".

Jenna Dornblaser, Director of Volunteers, is preparing for the final classroom parties of the year.  Holding the parties outdoors is a popular tradition, weather permitting. After priority is given to the 5th grade events, the various outdoor spaces are made available to other grades/classes.  Volunteers are welcome and appreciated at these end of the year events.

After BSE's kindergarten round-up event, there is real data on anticipated growth of our community.  Josh Resch, Director of Communications, reported 50 new requests for the BSCO newsletter since the round-up in April.  The board solidified its plans for 3 August playdates on 8/6, 8/13 and 8/20 from 4:30-6pm. These informal events provide young incoming students an opportunity to get acquainted with a new school and give new family members an opportunity to connect and ask questions.

The community is invited to view the current financials here.