BSCO Board Meeting Snapshot & Treasurer’s Report: October 16, 2017

In an effort to boost transparency between the BSCO Board and the BSE community, a monthly snapshot will be published of the various topics discussed at the Board's monthly meetings.  These are not official minutes or a detailed description, but rather a window into the discussion and voting results of the Board

October Meeting-- 10/16/2017

The board met again in October with a number of topics discussed.  DeDe Osborne, one of Volunteer Directors, was unable to attend.

Ashish Gupta, President, reported all expenses related to the gymnasium projector (approved in last year's budgets) are now paid.  In celebration of this community funded project, plans are underway to host a family movie night at BSE on 12/1.  Family friendly, G-rated title TBD.  Ashish was also excited to share the arrival of the 2 new classroom projectors which will be set up and tried before roll out to all classrooms.

Informal feedback from this year's Jog-a-thon, Running Around the World, is very positive.  The international theme showcased the rich diversity that makes up BSE and students had an opportunity to gain some fun facts on their classroom's country/region.  The fundraising results are also impressive with envelopes still being collected and counted.  Final push happening this week to give all classrooms a shot at hitting classroom participation prizes and encourage participation at any amount.  Despite no leads identified, the auction fundraiser for this school year is not off the table even if it becomes an online event only.  The board continues to gather information from prior chairs, hold dates/venues and discuss other ideas on what this year's event could look like.  We are preparing a community survey to be rolled out soon.

Melissa Gatchell, Treasurer, has been instrumental in getting dollars/checks deposited from the the JAT fundraiser, as well as keeping our financial reporting up to date.  The full financials are available to review here.

Per Jenna Dornblaser, Director of Volunteers, BSE has reached an impressive 1,000+ volunteers in mVP.  Given such a large and valuable community, Jenna planned a larger number of sign-in systems in the office for JAT to ensure smooth and fast volunteer check-in and she plans to do the same for other busy volunteer days.  Unfortunately, the turn around time on background checks, which is handled by BSD in partnership with local law enforcement, is outside of our control and has occasionally trended longer than a few weeks.  Therefore, it is recommended to plan in advance if any member of the community hasn't already had a background check and wants to attend an event or help in the school at any time.  Recruiting party coordinators for all classrooms and scheduling the related training is a focus in the coming weeks.

The school calendar has been busy.  Holly VanderPloeg, Director of Committees, recognized numerous leads and volunteers on a variety of events/committee kickoffs which took place over the last few weeks.  October will close with Monster Mash (10/27), Book Fair (last/short week in October) and OBOB committee kick off.  The community garden is also getting some renewed attention after new sprinkler lines were installed last spring and classrooms are showing interest in contributing to its upkeep.